Privacy Notice

Arkas Limited commits to protecting your privacy. We will only use information about you in accordance with the General Data Protection Regulations and other relevant legislation and regulations. Our company Privacy Policy, which applies to anyone who works at or is engaged by Arkas Limited, is set out below; please read it with care as it describes how we will process your data.

The Privacy Notice explains:

  • What information we may collect about you
  • How we keep your information safe
  • What we may use your information for
  • Who we may share your information with
  • Your rights regarding the personal information you provide to us

Generally, the lawful base on which we process your information is the fulfilling of your employment or engagement contract with Arkas Limited.

For the purposes of Data Protection Act 1998 Regulation, Arkas Limited is the Data Controller. If you have any questions regarding the Privacy Notice or any data protection matter, please contact sean@arkas.co.uk or write to Sean Tingley, Documents Controller, Arkas Limited, Headcorn Road, Sutton Valence, Kent, ME17 3EH.

 

Data Security

When we collect personal data from you we store it under strict safekeeping and confidentiality measures. We use technical and organizational security measures to protect it against misuse and any external data processing services we use must meet our security policies. We hold your data on secure servers operated by Arkas Limited. All of your data is held on servers within the offices.

 

We allow only those staff member who need to process your data to have access and prevent all other staff from seeing it. We meet the protection offered to you under the Data Protection Act 1998.

 

What we do with your data

We will keep information which identifies you only if you are the job applicant, an employer or engaged by Arkas Limited as a sub-contractor. Such personal information could include:

 

  • Your name
  • Address
  • Phone number
  • Email address
  • Bank account details
  • NI number
  • Insurance details

 

We sometimes have to share your information with the third parties to undertake business activities. Examples of such sharing are:

 

  • HMRC for tax and NI purposes
  • DBS check
  • Health and Safety database

 

How long do we keep your data?

We will keep your data for the duration of your contract with Arkas Limited and then for:

Type of Record Length of time
HR Records 6 years
Payroll Records 6 years
Sickness/Occupational Health Records 6 years
Pension Records 6 years
Recruitment Records 6 months

 

Access to your information and Opting-Out

You have the right to ask for a copy of the personal information that we hold about you, to correct any inaccuracies in that information or ask us to delete such records unless we are prevented from doing so by law. If you would like to have a copy of this information please contact sean@arkas.co.uk, you may also wish to write to Sean Tingley, Documents Controller, Arkas Limited, Headcorn Road, Sutton Valence, Kent, ME17 3EH. If you find any inaccuracies, we will correct them immediately. If you ask us to delete your records, we will destroy all of your personal information that we hold our files.

You have the right to complain to the Information Commissioner’s Office if we have not been able to satisfactorily resolve a problem about our handling of your personal information.